ANNOUNCEMENT
Improvement in University Extra Service Process
August 13, 2007

We received great news recently from the Office of the State Comptroller in Albany regarding a change in process they have made regarding extra service payments. As a result, we have been able to streamline procedures here on campus having to do with the paperwork required for those transactions. Effective Monday, August 20, 2007, the Office of the State Comptroller will no longer require faculty and professional staff to complete the burdensome extra service vouchers (form AC873) needed in the past in order to pay extra service. Instead, they have given us permission to create our own document to facilitate those payments and replace the vouchers.

All of the other rules around extra service remain in place and the Human Resources Office has revamped the university policy to reflect the procedural changes. The new policy may be viewed by going to http://administration.binghamton.edu/procedures/600series/624.htm. The new form required allowing us to pay extra service and it is attached to this announcement. It is important to understand that it will be required for all campus extra service transactions with original signatures.

For extra service performed at another state agency or another SUNY unit, paperwork remains the same as in the past and that information is reflected in the updated policy on extra service. Also please note that all requests for extra service received prior to this effective date will still require completion of the extra service vouchers before payments can be made.

With the additional time saved by the elimination of the voucher paperwork and follow up correspondence, HR will now be able to set up the element schedules in Oracle labor distribution for the extra service payments based on the POETS information provided to our office on the newly created extra service form.

Thank you.
Human Resources